Failure or Success none matters, as long as giving up is not in your equation, but it’s your perseverance in reaching your goals, knowing that the end result can only be achieved by you and your team.
Project Managers always try to present to stakeholders how successful their projects are simply by setting project budgets, plan their activities and tasks, show achievable deadlines and milestones, able to manage risks and issues and motivating project resources. Well not all projects are successful and most have high percentage of failure. Project Managers require specific skills but most important and not many of us wish to accept that project managers are born skilled leaders with their ability to adapt, shape, develop their skills and enhance their own project delivery methodes.
Project Managers believe reading project management books, attend project management courses and displaying our Project Management Qualifications and Certificates are the reasons for project success. However the most disappointing thing is that managing projects in a live environment can be totally different and more complex than what we read and learn from books. Being a great project manager can only start being a failed project manager. It is the lessons learnt, the acceptance of failure, the inner self motivation that drives you to always improve what’s gone wrong and how to find ways to become a creative innovative project manager not simply a follower. Extend your success by developing it with new skills and techniques. It is about finding your own gapes and own issues and then you can be on the road to become a successful project manager.
It is paramount to set your goals, objective and create new ways to achieve them. Improve your decision making skills through in depth business and operational knowledge. Boost your personal confidence and take calculated risks. And yes reading, learning and evolving must be same as breathing and eating. Get a work-life balance, work hard and play hard. Provide quality great project documents and presentations, it is not quantity that counts.
Most project managers think they bring project success, however the reality is different. A project manager alone cannot success alone but failure is his failure alone. Great projects are delivered by a strong and united project team.
Failed project managers spend less time in recruiting the right people for the right job. It is about team members that complement each other, that can bring skills, experience and knowledge to the project and the other team members.
Failed project managers showing aggressiveness, negativity and blaming the rest of the world for project failure can only demotivate the team, increase project risks and team conflict. Project Manager Support, experience, knowledge, positive attitude, interpersonal skills, leading by example, show them the right path and correct direction. It is about showing them leadership, responsibility and taking charge of every project aspects. Being strict but not aggressive, always making sure tasks and activities are followed up and delivered on time and by the right skilled resource. Face issues and risks head on, take the responsibility to immediately pull back and have a contingency plan.
Yes project managers need to have project planning skills, set risks, contingency plans, and deadlines, define and set expectations, provide team terms of reference, set project rules and roles of engagement. Most important is to understand project requirements and budget elements that must be clearly defined and managed on a regular bases, providing the client clear and scientific explanation on project spending. Expectations with the client should be very clear and precise and must gain client confidence and satisfaction meeting client highest expectations.
Project failure comes due to unclear project scope of work and no change management process and procedure. Projects tend to end up with scope creep and this is the Project Manager own responsibility not to let it happen. Define the scope upfront, set expectations, schedule planned regular project meetings and workshops. Ensure every project change is documented and evaluated, providing reasons why, present risks and issues, and explain impacts, results and most important reset project expectations and deadlines and highlight project costing and budget changes.
Well a project manager always fail to understand how important communications are with stakeholders and the project team. The right communications can make or break, as everyone on the project must be fully aware of project status, issues and risks. Reporting and updating project status must be clear, direct and on time.
Project failure can happen by setting unclear and unachievable project goals. We will find out how to avoid such project risks in our next blog.